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University of Pittsburgh

Auto Rental Information

    The Fleet Services Office is required to review the Department of Motor Vehicle Report (MVR) for all drivers operating University-owned vehicles. This requirement includes all University staff, faculty, union, temporary and student employees. Departments are required to submit a MVR annually for any University employee required to operate a University-owned vehicle. The form provides authorization for the Fleet Services Office Administrator to check their driving record with the State.

    All drivers of University vehicles please complete the following forms and submit by email to or fax to 412-624-1223. In addition to these forms, drivers will also need to provide a copy of a valid Pitt ID and Driver’s License.

    DMV Form (DL-503):
    • Complete the authorization form and sections C & E
    • Must be original ink signature (PDF signatures cannot be accepted)

    EBI Form:

    • Complete page 2 excluding social security number

    Frequently Asked Question Regarding the EBI Consumer Report Authorization Form to obtain Motor Vehicle Records:

    Is the University requesting, sharing, and/or selling my credit report information?

    No. The University has not requested a credit report and will not be receiving credit data. The Consumer Report Authorization Form (Form) is submitted to our vendor, Employment Background Investigations, Inc. (EBI), to request that the consumer reporting agency, Pennsylvania Department of Motor Vehicles (PA DMV), release your driver’s record information to the University of Pittsburgh (Pitt). The Motor Vehicle Record (MVR) data requested only flows through EBI to Pitt. There is no other party to or purpose for this document. The Form provided to you is a standard document used for requesting various types of consumer reports covered under the Fair Credit Reporting Act, such as PA DMV records.

  • Guidelines for Driving a University Owned Vehicle
  • Online Rental Form
  • Rental Guidelines
  • Authorization for Student use of a University Vehicle
  • Driver Safety Online Training
    • Driver Safety Online Training

      If you will be driving on University business, you should be prepared for unexpected events like accidents and other emergencies. One place you and your department can receive such training from the University is through United Educator's online training course entitled "Driver Safety Training". Learn how to be safer on the road through proper preparation, minor adjustments to driving habits, and elimination of distractions.

      This Driver Safety Online training course takes approximately 75 minutes to complete. To access, click this Driver Safety Training link. New users must create a new account using this registration code: 0987-UN37-XY12.

In the event there are not any fleet vehicles available to fill your request, you can rent a vehicle with Enterprise through the PantherExpress Travel & Expense Management program and receive University rates and coverage.
Reserve a car through the Concur application.

For answers to your questions regarding Fleet Services, contact the Fleet Services Office.

University of Pittsburgh
Fleet Services Office
3525 Forbes Avenue
Pittsburgh, PA 15260

Fax: 412-624-1223

Office Hours Monday - Friday 8:00am - 4:30pm
Closed 12 noon til 1pm daily