Meeting Planning

Oakland Campus

The University of Pittsburgh Oakland Campus offers a full service Conference Service Department to assist with your meeting and event needs for both faculty and staff as well as those outside the university wanting to host their next conference or event on our campus. Please contact the University of Pittsburgh Conference Services department at 412.38.EVENT for more details.

 

Meeting Rooms

The University has a myriad of meeting and class rooms available depending on the time of year that meeting space is needed. It is important that meeting planners familiarize themselves with University Facilities Policies 04-01 through 04-05. In order to schedule meeting space, contact the following departments:

Alumni Hall

Office of Special Events (412-624-7100)

Bellefield Hall Auditorium

Department of Music (412-624-4125)

Cathedral of Learning Commons Room

Office of Special Events (412-624-7100)

Cathedral of Learning 40th Floor Babcock Room

Executive Vice Chancellor (412-624-4247)

Computer Classrooms

Computing Services & System Development
Classroom request form
(412-624-4357)

Stephen Foster Memorial

Department of Theatre Arts (412-624-6568)

Classrooms and Auditoria including Nationality Rooms

Room Scheduling (412-624-7640)

Frick Fine Arts Cloister

Room Scheduling (412-624-7640)

David Lawrence Hall

Room Scheduling (412-624-7640)

Petersen Events Center

SMG Management (412-648-3074)

Posvar Hall Gallery and Public Hallways

Room Scheduling (412-624-4247)

Posvar Hall Patio

Executive Vice Chancellor (412-624-4247)

Posvar Hall 2500, 2501 and 2700

Provost’s Office (412-624-4222)

University Club

Reservations and information (412-648-8213) or visit their Web site

University Grounds

Executive Vice Chancellor (412-624-4247)

William Pitt Union

WPU Reservations 412-648-7817 or visit their Web site

Furniture, Tables, and Chairs

If you need furniture in the campus meeting space you are using, complete a Special Events Service Request and submit it to Facilities Management, from whom you can rent a wide variety of tables, chairs, risers, podiums, etc.

Audio/Visual

Contact the Center for Instructional Development and Distance Education (CIDDE) to rent audio-visual equipment or establish a teleconference link.

Transportation

The Transportation Office has access to professionally driven vehicles ranging from 15 to 50 seats. Contact the Transportation Office to arrange for a charter and to alert them if you plan on bringing large vehicles into Oakland.

Air Travel

Contact a University-approved travel agent to help coordinate the travel needs of your attendees.

Lodging/Housing

Residence Halls are not available. However, many Pittsburgh Hotels offer discounts room rates.

Catering

Contact Dining Services (412-648-2302) to coordinate catering for events held on University property.

Parking

The Parking Office can accommodate parking for your event depending on the day of the week and the time of day. Contact the Parking Office to coordinate access to campus parking facilities.

Police/Security

The University of Pittsburgh Police Department is responsible for safety and security on campus. Please alert the University Police when you intend to have a group of visitors on campus.

Street Closures

If your Oakland event requires the closure of city streets or removing parking meters from service, contact Community and Governmental Relations who will seek the necessary governmental approvals to accommodate your request.

Marketing

University Marketing Communications (412-624-0409) can help design and produce materials to promote your meetings and attract participants.

Mailing Services

If you are planning a mass mailing campaign as part of your meeting, please contact Mailing Services to coordinate distribution.

Disability Services

Please remember that the meeting you host must be handicapped accessible. In addition, it is your responsibility to have hearing assisted devices and/or interpreters available, if needed. When printing meeting invitations, be certain to include a request that handicapped individuals alert you to their specific needs. If you have questions about meeting handicapped needs, please contact Disability Services (412-648-7890).

 

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